2020-21 Parent/Student Handbook

Theas Dance Academy

Thea’s Dance Academy 

DANCE STUDIO HANDBOOK 

 

FOR PARENTS AND STUDENTS 


 

Table of Contents 

1 - Introduction 

2 - Studio Manifesto 

3 - Registration 

4 - Communication 

5 - Important Dates 

6 - Code of Conduct 

7 - Safety 

8 - Privacy 

9 - Uniform 

10 - Fee Structure/ Policies 

11 - Attendance 

12 - Social Media 

13- Agreement 

 

1/ Introduction 

It’s our absolute pleasure to warmly welcome you into our family at Thea’s Dance Academy! Our team is thrilled to see many familiar faces return to the studio and even more excited to see some new faces join our community. We have created this one-stop handbook to hopefully shed some light on how things will run throughout the year as well as answer a lot of queries you may have before the year begins. While we would love you to take the time to read this information carefully and keep your handbook in a safe place to refer to as you need, don’t forget that our friendly office staff are always here to help and will happily answer any queries you may have. Nothing is too big or too small, we promise! ☺ 

QUICK REFERENCE STUDIO INFORMATION 

Address:3200 Verot School rd. Ste B, Lafayette, La 70508 Phone Number:337-298-3141 Email: theasdanceacademy@gmail.com 

Website: www.theasdanceacademy.com Principal: Thea Francesconi 

 

2 / Studio Manifesto 

To start us off, it’s important to us at Thea’s Dance Academy that all members of our team share our vision, our purpose and the philosophy that encompasses everything we do both in and outside of our classes. This is a vision that is shared and demonstrated by the directors, teachers, and staff members at our studio and it is the driving force behind every interaction with our students and their families. 

Thea’s Dance Academy uses the Art of Movement to provide elite training in dance, acrobats, and fitness while striving to maintain a positive environment that promotes innovation and creativity. Through our unique curriculum, we are able to challenge each dancer to grow exponentially by honing their strengths and improving their weaknesses. This is a studio where creativity, individuality, and self-expression is encouraged and is a community of teachers, students, and families who are passionate about performing arts. We strive to nurture and develop talent, celebrate the achievements of all students, and inspire a love and appreciation of all styles of dance and the arts. We are committed to providing a safe and positive environment in which all students can feel empowered, comfortable, and free to express themselves


 

3/ Registration 

  •  Our annual registration fee is $85 per family and must be paid in full prior to the commencement of classes.

  •  We encourage all of our students and families to try a variety of dance styles and we are more than happy to accommodate trial classes for existing students who are wanting to try something a bit different. Please contact us if you would like to try a new class and we will happily schedule a quick meeting and fit you in for a trial (provided the class has not reached capacity). 

  • Don’t forget - if you refer a friend or family member to enroll before August 1st, you’ll receive $10 off your registration fee , so don’t miss this chance to bring your friends. 

 

4/ Communication 

  • By now you have probably noticed that we are BIG on communication here at Thea’s Dance Academy. It is our promise to respond to all inquiries received M-F within 24-hours and we will never leave a query unanswered. Our friendly office staff can be contacted via email at theasdanceacademy@gmail.com (primary)  between 10:00am-3:00pm M-F, or on mobile/cell number 337-298-3141(call or text) between 10:00am-3:00pm M-F. 

  • Don’t forget to add our email address theasdanceacademy@gmail.com to your contacts so we don’t end up in the dreaded Spam folder! We are also proud to provide you information round-the-clock via our very own Dance Studio Portal. You can visit this portal anytime at gomotionapp.com/latda . You can view your bill, classes, and other information via this portal. Don't forget to download the Gomotion app on your phone so that you can easily access it at any time.

  •  In the infrequent case of urgent information (for example, unexpected class cancellations or performance changes), we will send an SMS and/or telephone call to all families. So, for this reason, please make sure the mobile phone number you have provided to the studio is correct and up-to-date and that it is in the SMS section of your account info.

  •  Facebook is a great way for us to keep in touch with a large number of people at once, so we encourage all families to join our closed Facebook group. This group can be found on Facebook by searching “Thea’s Dance Academy Students” and will be monitored to ensure all content is appropriate and relevant. 


 

5/ Important Dates 

We understand wholeheartedly how busy the lives and schedules of our dance families can get as the year rolls on, so we have tried to get all of our important dates organized and ready for you so you can plan other commitments. Below we have listed some of our most important “Save the Dates” with more information (including times, costumes, requirements, etc.) to be communicated via email as we get closer to the events. If you know ahead of time that your family will be unable to attend these events due to planned holidays or existing commitments, please let reception know at your earliest convenience as some of these are mandatory. 

 

Date Event, Description, & Who it involves 

theCompany auditions(DATE TBA)

Students aged 5+ 

Contact our office for more information.

 

08/10/2020 Fall Class Start date!                                                                                 

Our first full week of dance! Our yearly classes will start this week.


 

November 30th-December 3rd   Costume Fitting Week

Make sure your child attends class this week to be measured/try on for their 

All students performing in recital must attend.

 

March Costume Pick up TBA

All recital costumes will need to be picked up at the studio during this time. 

All students performing in recital must attend

 

March Costume Picture Day(date TBA)

During normal class time. 

 

May 29th - Dress Reheral at Rock-N-Bowl

May 30th - Recital at Rock-N-Bowl



 

2020-2021 Holidays(there will be no class on the following dates) 

Labor Day -September 7th, 2020

Halloween-October 31st, 2020

Thanksgiving-November 23rd-27th, 2020

Christmas and New Year-December 21-January 1st, 2020/21

Mardi Gras- February 15 - 18th, 2021

Easter-April 2nd-8th, 2021

*Studio is open for Martin Luther King Day 


 

6/ Code of Conduct 

  •  Families who do not comply with their tuition fee or costume payment obligations will be charged a late fee, and/or excluded from performances. External debt collection may occur when fees remain overdue and this will be at the expense of the client. Costume expenses are the responsibility of the parent, and costumes will not be issued to students with unpaid class fees. 

  •  No classes (including private lessons) or teachers are to be disturbed unless it is an emergency. Parents are not to approach teachers or students during class and if messages or food/drink/medication needs to be passed on to a student, it must be done through a TDA staff member. All parents must wait in the waiting areas or outside of the studios until classes have been dismissed. 

  •  We are unable to take responsibility for our students before or after their scheduled classes and it is the responsibility of the parent to ensure their child is picked up and dropped off on time. In the case of an emergency or unavoidable delay, please contact the studio immediately to inform us of the situation so we can keep your child calm and safe until they can be collected. Parents who are repeatedly late to receive children after class may be charged a $10 inconvenience fee. 

  •  Any questions or complaints must go through reception – parents and students are not permitted to contact TDA teachers via phone, in person, or via email / social networking with studio issues unless it has been broached with the principal first. Personal meetings with the studio principal can happily be arranged via reception. 

  • In the rare case of a parent or student showing disrespect or defamation to any parent, staff member or student, a meeting will be called immediately and dismissal may be considered at the discretion of the principal. Physical, mental, emotional or cyber bullying by parents, staff or students will not be tolerated and may result in dismissal from the studio. 

  • Thea’s Dance Academy takes no responsibility for any stolen or misplaced property on the studio premises and we encourage our families to avoid bringing valuable items into the studio where possible. 

  • Thea’s Dance Academy’s management reserves the right to change teachers or timetabling when necessary at any time throughout the year. 


 

7/ Safety 

  •  With the safety of our families a number one priority, Thea’s Dance Academy is very serious about upholding Child Protection laws and policies within the studio as well as at public performances and in the online arena (website and social media). 

  •  As part of your registration, you will have read and signed a media waiver allowing us to proudly use images and video footage of your student for advertising and promotional purposes. Should you have any concerns whatsoever with signing this declaration, please see our reception staff who will happily assist you. 

  • We have a window for each room within the studio rehearsal space which can be checked by parents and family members from the comfort of our waiting area. The curtains will be opened the first week of class each month to avoid distractions for students. 

  •  The directors and staff at Thea’s Dance Academy are educated in the negative impact of inappropriate music and costume selection when it comes to performing dance routines and are wholeheartedly committed to ensuring children in all of our dance routines are not subjected to any inappropriate songs or costuming. We recognize that songs with sexist, explicit, violent, racist, homophobic or criminal content may influence our dancers and/or audience and will strive to avoid using such music. We are committed to restricting costumes that project sexuality, contain explicit graphic or textual content. 

  •  Thea’s Dance Academy takes no responsibility for any stolen or misplaced property on the studio premises and we encourage our families to avoid bringing valuable items into the studio where possible. A lost and found is located in the waiting area for items that we have found, and all items left over a month will be given away or thrown. 

  •  You will find within our enrollment paperwork a public liability / insurance statement. Please read this document carefully and sign it prior to the commencement of classes so you fully understand the rights and responsibilities of your family and our studio. 


 

8/ Privacy 

  • When you purchase or hire a product or service with Thea’s Dance Academy, the information we may collect from you includes your name, address, telephone numbers, email addresses, medical information and perhaps credit card or bank details. It may also include details of the products and services we provide to you as well as the status of your enrollment. We only collect information directly from our students or their parent/guardians primarily for the purpose of providing services and products to you and to administer and manage invoicing and debt collection. 

  •  We will never sell or pass on any of your information to third parties unless required by government authorities or in the event of debt recovery. Any information passed on will be done so with appropriate privacy and confidentiality protection. 

  •  Information is stored securely in paper or electronic form and is accessible only by authorized personnel.

 

9/ Uniform 

At Thea’s Dance Academy, we believe that wearing studio uniforms give students a sense of belonging to our family as well as creating an identity for our studio in the greater community. Students will be asked to sit for the duration of class if they are not dressed appropriately.

Uniforms can be purchased year-round from either the Ultimate or can be ordered for you directly through our office per request. Please ensure all parts of your child’s uniform are clearly labeled - individual shoes, socks, underpants...you’ll be amazed at the amount of lost property we generate! 

 

Further style-specific uniform requirements are as follows: 

 

All classes- Must have hair pulled back and out of face. Please have your child pack extra hair ties in their bag just in case. 

 

 

Ballet/Contemporary- Ballet students must have pink ballet shoes which can be purchased from stores listed above or can be ordered through our office per request. You will also need pink/nude ballet stockings and a leotard. Students may choose to wear hot shorts or ballet skirt with leotard. For the Contemporary portion of class, students can wear half shoes and they will need half shoes for the recital. For their contemporary uniform, students may wear any combination of shirts, crop tops, shorts or pants over their leotard. They must be dance specific and can not interfere with the teachers ability to see students form. NO T-SHIRTS or baggy clothing allowed. 

 

**Examples:

 

Jazz and Tap- Students require tan jazz and tap shoes with socks or stockings. For their uniform, students may wear any combination of shirts, crop tops, shorts or pants that are dance specific and do not interfere with the teachers ability to see students form. NO T-SHIRTS or baggy clothing allowed. 

**Examples

         

Hip Hop- Students require sneakers along with any combination of shirts, crop tops, shorts or pants that are dance appropriate. Any student without the appropriate shoes will be asked to sit for safety purposes. 

**Examples

             

 

Acrobatics/Technique- Students do not need footwear for this class. They must wear tight fitting dancewear with their hair tied back so that they cannot get it caught or tangled in any way when they are doing their tricks. Preferably in a bun. No Loose clothing allowed for safety purposes.

 

Initial here:______ 

 

 

10/ Fee Structure and Policies 

Our monthly tuition includes your student's Costume fees and Recital fees. Also Included in these costs are the recital download recording, 1 recital t-shirt per child, and 2 recital tickets per family. Not included in the tuition are registration fees and the $50 program fee(which isn’t due until March 1st and can be waived with ad sales)

 Feel free to contact our office staff if you have any questions about any fee-related queries. 

 

We offer the following options for fee payment: 

 

Direct Debit – All students are required to enroll in our auto-pay system. Tuition is due on the 1st of each month and you will receive your monthly invoice prior to the commencement of each month. If payment is not received by this due date, we will draft the amount due through auto-pay on the following business day. All Auto-pay and/or Credit Card payments will incur a 3% processing fee. If you wish to use direct debit each month, then you can ignore the statements sent out each month as these are just reminders. Your payment will be automatically drafted.  If auto-pay fails to go through, you will incur a $10 auto-pay failure fee and then you will have until the 7th of the month to pay these fees in full before receiving an additional late fee of $10.

 

Upfront Payment – For those who do not wish to pay via the account linked with their direct debit, Simply turn in payment by the due date each month and your account will not be charged. Payment options include cash, check, Venmo, credit card or online pay through parent portal. 

  •  Overdue fees will accrue a late fee of $10 per week that it is past due and if fees remain unpaid in week 4 of classes students will not be permitted to participate in their lessons. 

 

  •  Please note: All students are invoiced based on a monthly basis so your invoice will be the same each term unless you change classes or add privates. If you decide to withdraw from classes after November 1st for any reason, you will still be charged for the entire invoices remaining through May– this includes Direct Debit customers. 

  •  Refunds will not be issued for missed classes, due to cancellation or public holiday or if classes are dropped– where possible, we will endeavor to arrange make-up lessons for classes canceled by Thea’s Dance Academy or will offer an alternative class when cancellations are not in line with LPSS

 

 

11/ Attendance 

  • Your child’s attendance in class is very important to their peers and our teaching staff. As a member of the team, it is a commitment for you to ensure your child attends their classes on time each week and attends all lessons planned for them. Not only do absences impact the recital routines we create, it also impacts the social and confidence-building principals we work hard to foster in each age group. Each student is allowed 3 unexcused absences for the year, at this point they may be given the option to schedule private lessons in order to remain in recital. If this option is not accepted by both parties the student will be subject to dismissal from our yearly performance. 

  •  If you know ahead of time that your child will be absent due to holidays/ vacations, commitments or school trips, please let us know ahead of time so the class impact is minimal. If your child is too unwell to attend class, we ask that you inform our admin team as soon as you can so they can let the teachers know and preparations can be made to catch up on any missed work. 

  • Unfortunately, we are unable to accommodate make-up sessions for students who miss classes, but will make every endeavor to schedule a catch-up class in the unlikely event that TDA needs to cancel a lesson. 

 

 

12/ Social Media 

  • Thea’s Dance Academy’s Social Media Policy refers to all social networking sites, video/ photo sharing sites, blogs, micro-blogs, wikis, podcasts, forums, instant messaging and geo- spatial tagging (for example, Facebook check-ins). Please see below for our regulations regarding Social Media and feel free to contact our office staff if you have any questions. 

  • We discourage parents / students and teachers from becoming ‘friends’ or ‘followers’ on Social Media, unless there is an existing relationship. We consider all studio members to be family and as such feel the obligation to respect and monitor personal boundaries. 

  • Any comments or posts perceived to be obscene, defamatory, threatening, harassing, discriminatory or hateful towards TDA staff, students or families may subject the owner to disciplinary or legal action. 

  • While affiliated with our studio, (for example, images of your child in TDA uniform) we will not tolerate any posts that are racially, sexually, physically or religiously offensive. 

  • All matters pertaining directly to the studio - whether it be fees, scheduling, placements or performance opportunities - may not be communicated via Social Media. We have an open door policy and encourage all communication, complaints and feedback to be communicated to the principal directly. 

  • Families found to be engaging in ‘hidden’ or ‘private’ groups formed for the specific purpose of discussing studio matters will be encouraged to join our closed Facebook group for public discussion and warned against discussing Studio matters in their private online groups. 

  • Photos or Videos taken from performances or rehearsals may NOT be posted online. 

  • Identifying information of any featured minors - including names, ages or location must be removed when posting on Social Media. 

 


 

13/ Agreement 

 

(Please sign and return to the office or through parent portal before August 14th) 

I _________________________ (print name) hereby acknowledge that I have received and read the entirety of Thea’s Dance Academy, LLC Parent/Student Handbook and agree to abide by all rules, policies, and the like listed therein. 

Signature of guardian______________________________ Date:______________________